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Senior Project Coordinator (Energy)

Position Details

Position Information

Position Title Senior Project Coordinator (Energy)
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Campus Planning and Facilities is seeking a regular, full time (1.0 FTE) Senior Project Coordinator. As part of the Energy Management team, this position supports BCIT’s goal of reducing greenhouse gas emissions through the execution of energy efficiency and emission reduction initiatives. The position is responsible for implementation of all aspects of energy projects, adhering to schedule, budget, and other organizational requirements.
Duties & Responsibilities

  • Responsible for the management, coordination, and implementation of multiple projects across all BCIT campuses.
  • Establishes and analyzes customer requirements and develops project plans, scope of work, budget, and schedule.
  • Facilitates, directs, and instructs consultants in the preparation of projects within the established Institute standards and guidelines, municipal codes, WorkSafeBC regulations and other applicable government regulations to ensure that all requirements and financial commitments are met.
  • Collaborates and reviews with the Campus Planning and Facilities department the reports, specifications and drawings of current and proposed projects.
  • In consultation with Manager, Facilities Services – Energy, acquires, reviews and awards external service contracts.
  • Designs and prepares tender documents and construction contract drawings and specifications.
  • Arranges for risk assessments and/or hazardous material sampling at project initiation to advise occupants, consultants and contractors of potential risks.
  • Administers the tender process including the preparation, issue, review and award of the contract.
  • Oversees project costs, authorizes payment for completed work, and prepares change orders to scope, complete and prepare reports and cost analyses.
  • Administers contracts, maintains project schedule, reports and monitors construction progress and continuously update the stakeholders.
  • Communicates with individuals from a variety of departments within BCIT and external contractors, including working with difficult or upset customers, describing problems and explaining complex projects to ensure stakeholder buy-in.
  • Collaborates with and recommends a course of action on project activities with customer group, utilities, and governmental agencies; ensures the work schedule has minimum disruption to other Institute activities.
  • Executes project closeout including arranging for final clean up, testing and commissioning, final inspection and approvals, and ensuring timely correction of deficiencies. Compiles operation and maintenance (O&M) manuals and as-built drawings.
  • Applies for Municipal Building permits and other related permits as necessary for each project.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned, consistent with the job grade of this position.

The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

  • Bachelor’s degree (or equivalent) in Engineering, Energy Management, Project Management or relevant discipline.

  • Two years’ general experience, plus four years’ direct experience in developing and administering projects and plans.
  • Demonstrated knowledge of codes and industry standards.
  • Demonstrated knowledge of energy management or sustainability principles.
  • Ability to manage projects, including ability to lead a team of professionals, contractors and internal clients.

Software/Computer Application(s) and Expertise:
  • Intermediate to advanced experience using a variety of software packages such as AutoCAD, Archibus, Microsoft Office and related databases.

Communication/Interpersonal Skills:
  • Superb written and oral communication. Must be a team player with a customer service focus.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):
  • Must be able to work to and within tight deadlines and approved project budgets. Strong conceptual thinking and problem solving skills. Excellent organization, coordination, and follow-up skills.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 10: $68,024 - $73,770 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details

Posting Category Facilities / Trades
School/Service Area Administrative Services-Facilities
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 04/22/2024
Anticipated End Date
Competition Information

Competition Number 24B398
Competition Open Date 03/23/2024
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents