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Administrative Assistant

Position Details

Position Information

Position Title Administrative Assistant
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s School of Construction and the Environment is seeking a temporary, full-time (1.0 FTE) Administrative Assistant. This position provides administrative support to the Industry Services Manager in the marketing, designing, developing, delivering and evaluating of Industry Services training projects, courses and programs.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:

  • Provides day to day administrative support to manager.
  • Provides customer service support and project support related to scheduling, financial administration, development, distribution and delivery of custom materials for training.
  • Works collaboratively as part of the Industry Services team and attends team meetings and other working group meetings.
  • Establishes and maintains processes for tracking projects, deliverables, finances (including expense details), and instructor contracts.
  • Coordinates short term instructor contracts.
  • Conducts registration and records processes for Industry Service students.
  • Coordinates records management, copyright, and privacy protection processes for Industry Services.
  • Conducts follow-up communications with clients regarding industry services contracts to confirm arrival and completeness of materials, instructor arrival and course delivered as scheduled.
  • Uses judgment, in consultation with other members of the team, to deal with issues in absence of manager.
  • Coordinates projects as assigned by the Manager.
  • Maintains up to date comprehensive knowledge of BCIT programs, policies and procedures.
  • Receives electronic, phone and/or in-person inquiries and is able to deal with simple inquiries independently
  • Conducts research as assigned by the Manager.
  • Disseminates professional and customer service information to prospective students and clients on the department, projects and programs.
  • Compiles data and completes templates as assigned by the Manager.
  • Undertakes related duties as assigned, consistent with the job grade of this position.
Qualifications
QUALIFICATIONS:

Definition:
The qualifications section for this position were developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:
  • Grade 12 plus one year of post-secondary education in business administration.

Experience:
  • Two years general experience plus up to two years’ current practical experience in a similar position, preferably in an educational environment.

Software/Computer Application(s) and Expertise:
  • Proficiency with computing and internet applications, including all modules of MS Office (Word, Access, Excel, PowerPoint).

Communication/Interpersonal Skills:
  • Excellent interpersonal, written and oral communication skills.
  • Demonstrated ability to work independently and effectively as a team member.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):
  • Excellent conceptual, organizational, problem solving, planning, coordination and follow up skills.
  • Proven ability to meet changing priorities, work to deadlines and make responsible decisions while maintaining high levels of customer service.
  • Must be self-motivated and self-directed with the ability to exercise sound judgment and deal with conflict, using tact and discretion. Accurate keyboarding skills of 60 – 80 wpm.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 6; $54,603 - $59,099 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details

Posting Category Administration
School/Service Area SOCE Dean's Office
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Temporary
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 02/26/2024
Anticipated End Date 04/30/2025
Competition Information

Competition Number 23B345
Competition Open Date 10/18/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate
  5. * This position is temporary with an anticipated end date. At the time of posting, there is no guarantee of extension past the anticipated end date.
    • I acknowledge that there is no guarantee of extension past the anticipated end date of this temporary position.

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents