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HRIS & Reporting Administrator

Position Details

Position Information

Position Title HRIS & Reporting Administrator
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’sHuman Resources department is seeking a temporary, full-time (1.0 FTE) HRIS & Reporting Administrator.The HRIS & Reporting Administrator acts as HRIS administrator, ensuring data integrity while also maintaining system security and access. Participates in HRIS troubleshooting and a wide range of system projects. Creates and analyzes complex data extracts, statistics, metrics, costing and other reports that leverage system functionality to address business needs. Provides system administrator expertise to establish HRIS requirements and address issues with stakeholders. Provides training and technical guidance to HR staff and other HRIS users across the Institute. Supports Senior Advisor in the optimization of HRIS operations and services, providing input to planning and development of streamlined processes.
Duties & Responsibilities

  • Supports Senior Advisor by providing input to the planning and optimization of HRIS operations and services, including development of streamlined processes.
  • Performs HRIS administration and maintenance to ensure system and data integrity. Carries out quality assurance processes and reviews system audit reports, taking corrective action to address anomalies.
  • Administers and maintains system security, ensuring privacy and protection of employee information. Includes set-up and granting of user access, maintaining security controls and diligent access standards, and ensuring compliance with security and access protocols.
  • Participates in HRIS troubleshooting, configurations, enhancements, upgrades, testing, implementations and related projects in collaboration with Senior Advisor and ITS. Configures, maintains and ensures accuracy of rule and validation tables used to drive major system components.
  • Creates and analyzes complex data extracts, statistics, metrics, costing and other reports to address business needs. Creates implements and maintains data dictionaries and data quality assurance standards to support information sharing. Works with ITS to develop, implement and maintain data interfaces and integrations between HR systems. Collaborates with stakeholders to develops data standards and protocols to ensure data quality and requirements are addressed.
  • Maintains customer standards and practices, providing a high level of customer response. Provides system administrator expertise to establish requirements and address issues with stakeholders; keeps Senior HRIS Advisor apprised of the more complex, unresolved situations.
  • Provides training and technical guidance on system capabilities and all related policies, practices, procedures and standards to HR staff and other HRIS users across the Institute. Also participates in development of procedural documentation for system users.
  • Collaborates with HR Coordinator team, providing technical guidance on all aspects of HR administration and data integrity within the HRIS environment with emphasis on system changes, testing, and maintaining data integrity.
  • Liaises with members of the Total Compensation team, and also engages with all other HR functions in the collaborative and integrated delivery of HR programs and services. Also participates on task teams, committees and initiatives, providing HRIS administrator expertise.

  • Completion of a post-secondary program in business systems or related discipline.
  • Minimum 3 years’ HRIS experience involving system administration.
  • An equivalent combination of education and experience may be considered.
  • Solid knowledge of the concepts, practices, standards and capabilities of HRIS.
  • Solid communication, interpersonal, and customer service skills, with ability to provide clear explanations of policy and procedure.
  • Ability to develop and maintain effective working relationships, provide technical guidance, and exercise tact and diplomacy in dealing with confidential information.
  • Advanced analytical skills with ability to assess system-based customer requirements, analyze data, create reports that fully leverage HRIS capabilities, and identify the root cause of system problems.
  • Solid organization skills with ability to participate in projects for HRIS upgrades, enhancements and implementations. Formal Project Management experience preferred.
  • Advanced proficiency with standard HRIS office systems and HRIS applications. Experience with report writing, data visualization and business intelligence tools, including SQL.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of twenty-five days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Position Details

Posting Category Management
Salary Range $82,569 - $113,533, with a control point of $103,211 per annum
Additional Salary Information
The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.
School/Service Area HR Total Compensation
Campus Location Burnaby campus
Bargaining Unit Management
Job Status Temporary
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 12/18/2023
Anticipated End Date 03/31/2025
Competition Information

Competition Number 23M118
Competition Open Date 11/18/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. This position is temporary with an anticipated end date. At the time of posting, there is no guarantee of extension past the anticipated end date.
    • I acknowledge that there is no guarantee of extension past the anticipated end date of this temporary position.
  4. All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate
  5. Given the posted salary range for this position, please indicate your salary expectation should you be the successful candidate for this position.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents