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HR Systems & Reporting Manager

Position Details

Position Information

Position Title HR Systems & Reporting Manager
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Human Resources department is seeking a regular, full-time (1.0 FTE) HR Systems & Reporting Manager. The HR Systems & Reporting Manager provides a senior level of expertise to development of HRIS strategy and roadmap. Leads optimization of HRIS operations and services, including development of policies, practices, processes and standards; oversees all aspects of system maintenance and administration. Leads HRIS projects in collaboration with ITS, and oversees system security and access. Leads assessment of data, statistics, metrics, costing and other reporting requirements; oversees delivery of integrated HRIS solutions to meet business needs. Establishes customer service standards and practices, and ensures a high level response. Supervises HRIS & Reporting Administrators.
Duties & Responsibilities
KEY ACCOUNTABILITIES:

  • Supports the Director by providing a senior level of specialized expertise to department planning. Emphasis is on developing the HRIS strategy and roadmap, ensuring alignment with HR strategies and the Institute’s current and future business needs.
  • Leads optimization of HRIS operations and services. Develops and implements refined policies, best practices, and streamlined processes. Oversees system maintenance and administration and ensures HRIS system and data integrity.
  • Partners with ITS and Finances team to ensure HRIS strategy and roadmap align with broader plans for the Institute’s enterprise systems. Leads HRIS troubleshooting, configurations, enhancements, upgrades, implementations and all related projects in collaboration with ITS and Finance.
  • Oversees privacy and protection of employee information; advises on system security and access; liaises with ITS and the Privacy Office to develop and implement controls; maintains diligent access standards; ensures compliance with security and access protocols.
  • Leads assessment of data, statistics, metrics, costing and other reporting requirements, involving collaboration with HR and other business leaders and stakeholders. Oversees delivery of integrated HRIS solutions that fully leverage system functionality to address business needs.
  • Establishes customer standards and practices, ensuring a high level of customer response is maintained. Provides a senior level of expertise and advice when addressing the more complex, escalated issues, and coordinates response and solutions between multiple stakeholders.
  • Leads and engages in delivery of training and advice to HR staff and other HRIS users across the Institute, ensuring a clear understanding of system capabilities and all related policies, practices, procedures and standards. Also develops functional guidelines for system users.
  • Collaborates with HR Administration Manager on HRIS projects, maintenance, and testing. Provides technical advice and guidance to the HR Coordinator team on all aspects HR administration and data integrity within the HRIS environment.
  • Liaises with members of the Total Compensation team, and also engages with all other HR functions in the collaborative and integrated delivery of HR programs and services. Ensures others are alerted to emerging HRIS issues that may impact success.
  • Participates on task teams, committees and initiatives, providing a senior level of HRIS expertise and advice. Also participates in professional organizations and keeps current on HRIS developments.
  • Manages reporting staff, including selection, coaching, mentoring, development, performance management and all other people-management practices. Collaborates with Director on performance-related matters.
Qualifications
QUALIFICATIONS & REQUIREMENTS:

  • Completion of a post-secondary program in business systems or related discipline.
  • Minimum 5 years’ HRIS experience at progressive levels of responsibility.
  • An equivalent combination of education and experience may be considered.
  • Solid knowledge of the concepts, practices, standards and capabilities of HRIS.
  • Advanced communication, interpersonal, and customer service skills, with ability to provide clear explanations of policy and procedure, and to resolve escalated issues.
  • Ability to develop and maintain effective working relationships and exercise tact and diplomacy in dealing with confidential information.
  • Advanced analytical skills with ability to assess system-based customer requirements, identify the root cause of system problems, and fully leverage HRIS capabilities.
  • Solid planning and project management skills, with ability to engage in HRIS strategic planning, and lead system-related projects for HRIS upgrades, enhancements and implementations.
  • Solid leadership skills with ability to supervise reporting staff.
  • Advanced proficiency with standard office systems and applications, including expert knowledge of HRIS.


*Please note that resumes will be reviewed starting December 1, 2023
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of twenty-five days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more


BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Position Details

Posting Category Management
Salary Range $102,575 - $141,041, with a control point of $128,219 per annum
Additional Salary Information
The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.
School/Service Area HR Total Compensation
Campus Location Burnaby campus
Bargaining Unit Management
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 01/08/2024
Anticipated End Date
Competition Information

Competition Number 23M116
Competition Open Date 11/11/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/7832

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * Do you currently hold a CPHR Designation?
    • Yes
    • No
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate
  5. * Given the posted salary range for this position, please indicate your salary expectation should you be the successful candidate for this position.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents