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Events & Experiential Specialist

Position Details

Position Information

Position Title Events & Experiential Specialist
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Marketing and Communications department is seeking a regular, full-time (1.0 FTE) Events & Experiential Specialist. The Events and Experiential Specialist is responsible for creating brand advocates through the development and execution of all Institute events. The Specialist takes a lead role in creating and supporting a vision that encompasses event strategy, objectives, stakeholder management and consultation, optimizations, and success metrics. The Specialist implements business improvements rooted in research and results to create an exceptional stakeholder experience and elevate the BCIT brand. The Specialist works pan-institutionally, alongside all client groups including the President’s Office, Board of Governors, and government to support institutional, school, and departmental objectives and present BCIT as best-in-class, both internally and externally.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:

Event Leadership & Execution:
  • Aligns on an executional vision and implements this vision for all BCIT events, activations, and initiatives.
  • Consults with a variety of stakeholder groups to strategically lead, plan, and execute 100+ annual events.
  • Nurtures and develops effective working relationships with all internal and external stakeholders including government and media to ensure effective communication and manage information, often confidential in nature.
  • Works alongside the digital team to promote Institute events via a variety of social channels
  • Measures success through the creation and implementation of scorecard metrics and makes subsequent data-driven recommendations for optimizations and continuous improvement.
  • Gathers research and data pertaining to events and activations and makes informed recommendations to set BCIT up for success.
  • Works with the Marketing & Communications team to brainstorm, plan, and execute non-traditional, digital-first recruitment and guerilla marketing activations.
  • Leverages emerging technologies to drive efficacy and efficiency.


Operational:
  • Researches and analyzes stakeholder needs and advises on all aspects of event coordination; documents recommendations; builds post-event data analysis; and shares results.
  • Builds and facilitates professional and concise planning meetings with key stakeholders; producing agendas, taking minutes, and tracking timelines.
  • Conceptualizes and creates high-level events and activations; develops proficient and professional executive proposals, briefings, agendas, critical paths, and budgets. Tracks progress and measures success accordingly.
  • Provides direction and liaises directly with the Creative team in the digital design and development of event collateral, including invitations, programs, websites, scripting, , sponsorship, and/or advertising materials.
  • Leads and implements all logistical support for events and activations.
  • Leads the development and maintenance of departmental events databases and training manuals.
  • Leads the planning and facilitation of volunteer and employee training programs and succession planning as requested by the Manager.
  • Participates in professional organizations and remains current of trends in the marketing and communications field.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned, consistent with the job grade for this position.
Qualifications
QUALIFICATIONS:

Education:
  • Completion of a Bachelor’s degree in Marketing, Communications, Hospitality Management or similar discipline.


Experience:
  • Two years of general experience, plus two years of practical current experience in event management.

Software/Computer Application(s) and Expertise:
  • Demonstrated proficiency in all Microsoft Office applications and the web.

Communication/Interpersonal Skills:
  • Demonstrated ability to communicate effectively, diplomatically, and proactively at all levels.
  • Excellent critical thinking and problem-solving skills.
  • Ability to work and lead multiple, simultaneous projects from inception to completion in a team or independently.
  • Extremely resourceful, a self-starter, detail-oriented, and able to multi-task and change gears in a fast-paced environment.
  • Adaptable while maintaining composure and professional performance levels in a dynamic environment.

Other Skills/Abilities:
  • Must be adaptable to rapid change.
  • Ability to work flexible hours when required, including evenings and weekends.

*Please note that the Job Description for this position is currently under review
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learningcourses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more


BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 8; $56,997 - $61,919 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details

Posting Category Administration
School/Service Area Marketing and Communications
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 01/08/2024
Anticipated End Date
Competition Information

Competition Number 23B353
Competition Open Date 11/11/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/7828

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents