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Development Assistant

Position Details

Position Information

Position Title Development Assistant
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT Advancement is seeking a regular, full-time (1.0 FTE) Development Assistant. This role supports the fundraising team’s efforts to raise donations to support students at BCIT and steward donors. The Development Assistant works across major and annual giving to provide professional and friendly donor service, assistance with development of a variety of donor communications including proposals, contribution agreements, reports and presentations, maintenance of accurate donor records, and meeting and event support. This is an opportunity to join a professional and collaborative team that is driven to deliver impact to students through philanthropy.

The Development Assistant provides a wide variety of activities to support the Development Team’s efforts to meet the Foundation’s goals and objectives. Responsibilities include donor services, maintaining accurate donor records, assisting with the development of a variety of communications including proposals, annual appeals, donor agreements, reports and presentations; tracking priority projects and donor agreements; calendar support; and providing meeting and event support.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:

  • Provides administrative support in the development and implementation of the Development Team’s annual, major, planned giving campaigns and stewardship activities.
  • Provides administrative support, including scheduling, preparing meeting agendas and materials, meeting minutes and distribution.
  • Acts as recording secretary on committees chaired by staff and volunteers, as required.
  • Provides event support as required, including calendar coordination, room bookings, catering, parking, and preparing materials.
  • Provides exceptional customer service and acts as a first point of contact for inquiries from donors, volunteers, internal and external stakeholders. Determines nature and importance of all inquiries and follows up with appropriate action, resolves problems and responds to questions as appropriate.
  • Drafts, edits and finalizes a variety of communications including donor correspondence, acknowledgment letters, proposals, donor agreements, presentations, reports and other printed/digital materials.
  • Coordinates the distribution list process for key donor communication mailings.
  • Assists in prioritizing projects and provides scheduling support for the Development team as required.
  • Assists in providing high quality donor stewardship to donors through timely appreciation calls, sending cards, and following up to donor gifts and inquiries.
  • Tracks departmental priorities including donor agreements, campaign goals and initiatives, multi-year pledges and actions, bringing forward when necessary.
  • Utilizes specialized fundraising software (e.g. Raiser’s Edge) to maintain and update donor contact information; pull queries and reports as required; record donor activity and compile donor briefs.
  • Provides departmental administrative support related to annual budgeting, planning processes and meetings.
  • Arranges travel, accommodations, registration for conferences/seminars and relevant materials for members of the Development team.
  • Provides assistance and backup support to other administrative staff during absences or peak periods as required.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned consistent with the job grade for this position.
Qualifications
QUALIFICATIONS:

Definition:
The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:
  • Grade 12 plus additional 2-year specialized training in a full-time program from a post- secondary institution in business, communications, fundraising or related discipline.


Experience:
  • Two years’ general experience plus two years’ recent experience in related role in a related fundraising environment.
  • Experience working with a wide variety of stakeholders including volunteers, board members and donors.

Software/Computer Application(s) and Expertise:
  • Formal training or proven experience using Microsoft Office Suite applications including: Outlook, Word, Excel, PowerPoint and Publisher.
  • Proven experience using Raiser’s Edge relationship management software.

Communication/Interpersonal Skills:
  • Exemplary organizational, communication (both verbal and written) and interpersonal skills.
  • Proven ability to establish and maintain effective working relationships, contribute effectively to the team, and to work independently with minimal supervision.
  • Ability to maintain confidentiality and exercise considerable judgment, tact, and discretion with all sensitive and confidential information.
  • Ability to exercise independent judgment and exemplary discretion in making sensitive decisions and recommendations on operational and external stakeholder matters.
  • Demonstrated ability to identify problems, evaluate alternatives and make logical, reasoned decisions.
  • Delivers exceptional customer service, displaying exceptional judgment in determining the nature and importance of inquiries and following up with appropriate action, resolving problems and answering questions as appropriate.

Administrative Skills:
  • Knowledge of Revenue Canada Guidelines, FOIPOP (Freedom of Information and Protection of Privacy), and Records Management.
  • Proven competency in word processing and ability to produce documentation and meeting minutes for internal and external clients with accurate keyboard skills of 50 WPM.
  • Ability to organize and prioritize workloads to meet established deadlines and keep several projects progressing to completion simultaneously with minimal or no direction.
  • Experience and skill in formatting documents, proofreading, wordsmithing and generating polished, professional documents and presentations.

Other Skills/Abilities:
  • Acts as an ambassador for the Institute and represents the BCIT Foundation in a professional manner.
  • Demonstrated ability to deal effectively with pressure, set priorities, demonstrate initiative and handle multiple projects.
  • Must have the ability to work a flexible schedule including evenings and weekends.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learningcourses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more


BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 7: $57,489 - $62,612 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details

Posting Category Administration
School/Service Area Foundation
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1.0
Anticipated Start Date 12/04/2023
Anticipated End Date
Competition Information

Competition Number 23B352
Competition Open Date 11/11/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/7819

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents