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Institutional Research and Planning Senior Analyst

Position Details

Position Information

Position Title Institutional Research and Planning Senior Analyst
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Institutional Research and Planning department is seeking two (2) temporary, full-time (1.0 FTE) Institutional Research and Planning Senior Analysts. This position leads assigned research and projects for institutional research and planning. Collaborates with stakeholders both internal to BCIT and external agencies and organization on variety of enrolment planning, institutional research, and information requests. Supports Manager in developing, compiling and coordinating consultation documents, executive summaries or briefing notes for senior leader recommendation. Conducts other duties as assigned.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:

Leads assigned research and projects by:
  • planning and conducting qualitative and quantitative research for assigned projects and enrolment planning and forecasting reporting using descriptive and inferential statistics;
  • developing and manipulating complex databases required for enrolment planning and forecasting, enrolment management, and institutional research reporting;
  • preparing written reports, presenting findings and making recommendations to institutional research and planning management team;
  • designing, researching, validating and reviewing pilot projects related to institutional research and planning analytics, dashboards and key performance indicators;
  • managing assigned project deliverables, timelines and follow-up as they pertain to strategic initiatives across all levels of BCIT;
  • overseeing ongoing data validation to support institutional data integrity; ensuring quality assurance of reporting and analysis prior to sharing with stakeholders;
  • conducting annual reviews of the operational framework for enrolment management and tuition fee setting and ensuring accountability and compliance of survey insights, research, institutional key performance metrics, etc.
  • coordinating, tracking, analyzing, reviewing and reporting on Trades Training, Program Information Updates, provincial government and agencies such as Ministry of Advanced Education & Skills Training (AEST) and the Industry Training Authority (ITA) funding submissions and funding & grant analysis;
  • ensuring data disclosures align with current provisions of provincial and federal legislation and privacy regulations;
  • managing and prioritizing ad hoc report requests from internal and external stakeholders in support of the strategic planning, budgeting, assessment, and decision-making processes at the institutions as required.


Supports the Manager by:
  • implementing and keeping current the Institutional Accountability Plan and Report Accountability Plan, Central Data Warehouse submissions, BC Student Outcomes submissions, etc. and ensuring timely and accurate rollout; follows up on any deadlines or delays and provides closure;
  • developing, compiling and coordinating consultation documents, executive summaries and/ or briefing notes for senior leaders and internal stakeholders, as assigned;
  • developing and recommending on research proposals (including privacy impact assessments) and project charters in support of enrolment planning and forecasting, enrolment management, institutional research and reporting needs of stakeholders;
  • drafting and overseeing communication plans related to web-based communications, communication schedules, inter-departmental communications and key information dissemination;
  • assisting in departmental planning and scheduling, assigning and checking work and projects and monitoring service levels of the analysts and junior analyst on the team;
  • supporting in training of new team members, monitoring progress and developing associated training materials as required.
  • Collaborates with stakeholders across BCIT at all levels on assigned Institutional research and enrolment planning by:
  • working cooperatively with stakeholders and clients to determine their data needs and ensuring consistent and reliable data is available for analysis and reporting;
  • providing advice and support for developing and enhancing processes for strategic enrolment planning, enrolment forecasting, enrolment management, institutional research and reporting;
  • participating as an active and contributing member on relevant institute committees and work closely with committee members for assessing and implementing IRP related procedures to ensure maximum efficiencies;
  • providing consultation, support and guidance to academic and administrative units in preparing and/or interpreting information, academic planning, and key performance metrics;
  • engaging in problem solving on both technical and non-technical initiatives as related to institutional research and planning at various levels of the Institute;
  • liaising with BCIT departments and participating on institutional committees as assigned.

Works with external stakeholder (outside of BCIT) by:
  • contributing and liaising with government committees and working groups on a variety of institutional research and planning related topics
  • responding to a variety of annual and ad hoc external data and information requests from government (provincial and federal), agencies, advocacy groups.
  • participating in discussion and committees with professional organizations and remains current in strategic enrolment management, research methods and business intelligence as well as political, economic, social and educational trends.

  • Undertakes other related duties as assigned, consistent with the job grade of this position.
Qualifications
QUALIFICATIONS:

Definition:
The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:
  • Bachelor’s degree plus specialized training courses in an appropriate analytical discipline (such as economics, sociology, management science, engineering, computing or accounting) with specialized courses in statistics and/or research methodology.


Experience:
  • Two years of general experience plus six years of applied experience in collecting, synthesizing, evaluating and analyzing information for research and planning projects. Experience in a supervisory or coordinating role with usage of visualization tools to build dashboards and user-friendly reports is required.

Software Computer Application(s) and Expertise:
  • Demonstrated knowledge of reporting languages and structured query language (SQL)
  • Advanced knowledge of business intelligence and analytical tools (such as Cognos 10, Tableau, Power BI or Qlikview).
  • Advanced knowledge of spreadsheets, such as Microsoft Excel, and databases, such as Microsoft Access, included but not limited to experience making mathematical and statistical calculations, pivot tables, graphs, etc.
  • Advanced knowledge of statistical software, such as SPSS.
  • Advanced knowledge of MS Office, statistical software (such as SPSS, R, etc.), and data science (such as Python, etc.) and business analytics applications.

Communication and Interpersonal Skills:
  • Strong supervisory skills with proven experience in managing, training, coaching, and delegating work
  • Ability to communicate effectively to a culturally and technically diverse audience, both verbally and in writing
  • Excellent verbal and written communications skills including experience preparing, synthesizing, and writing reports for a wide audience
  • Proven ability to produce high quality reports and present statistical and analytical concepts to a non-technical audience.
  • Strong presentation and interpersonal skills

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):
  • Results-oriented with proven analytical, organizational, and project management skills
  • Ability to work on multiple complex projects simultaneously and handle changing priorities and deadlines.

Other Skills Abilities:
  • Proven innovation in research methodologies; creative and flexible with computer applications
  • Must be customer service oriented with an emphasis on quality and collaborative relationships
  • Acute attention to detail and ability to maintain accuracy with sound numeric skills including an understanding of inferential statistics and their application to institutional research and planning.
  • Must have an understanding of public post-secondary education and its market environment and structure
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learningcourses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more


BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 10; $61,268 - $66,481 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details

Posting Category Administration
School/Service Area ITS-Institute Research
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Temporary
Full-Time/Part-Time Full-Time
Number of Vacancies 2
Anticipated Start Date 09/25/2023
Anticipated End Date 10/04/2024
Competition Information

Competition Number 23B320
Competition Open Date 08/30/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/7526

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents