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Space Planning Administrator

Position Details

Position Information

Position Title Space Planning Administrator
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Campus Development department is seeking a regular, full-time (1.0 FTE) Space Planning Administrator. Under the general direction of the Senior Development Planner, this position prepares conceptual and functional space planning proposals, assists with the Institute’s capital planning process, assists with the development and maintenance of the Campus Plan, and creates and maintains accurate and detailed electronic base plans for the Institute for use in space planning, utilization and other Institute databases requiring the use of space information. Develops space reports for analysis and decision making. Maintains and develops space standards to ensure space is utilized efficiently. Assists with the development and implementation of sustainability initiatives and updates the databases related to sustainability and greenhouse gas emissions.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:

  • Maintains base plans and record drawings using AutoCAD, including architectural, structural,mechanical, electrical, and communications systems that exist within BCIT buildings.
  • Prepares conceptual and functional planning proposals for capital planning and feasibility proposals, including perspective drawings, elevations, functional base plans, etc.
  • Responds to requests in Archibus Web Central for furniture in offices, meeting rooms, learning commons and lobbies. Meets with clients to discuss requirements, drafts space plans, procures furniture and oversees installations.
  • Maintains BCIT’s inventory of surplus furniture.
  • Administers the space tracking function of the Archibus Web Central system with space management records; develops custom space reports as needed.
  • Assists with preparation of capital budgets and development of business cases for proposed projects.
  • Reviews and revises technical proposal drawings.
  • Meets with departments to compile information related to changing Institute needs; identifies potential solutions consistent with Institute standards and campus vision; achieves departmental consensus on proposal drawings.
  • Establishes proposal package outlining discussion items, desired outcomes, special considerations, etc.
  • Assists with the maintenance and development of the Campus Plan.
  • Plans for space utilization to be used in the capital planning cycle and provides preliminary space layouts for the purposes of campus planning.
  • In conjunction with the Director and Senior Development Planner, develops Institute space standards to ensure space is used efficiently.
  • Assigns room numbers and manages room numbering standards for the Institute;
  • Conducts physical space audits to ensure space inventory on campus is accurate.
  • Digitizes information related to space planning and utilization for use in timetabling.
  • Prepares reports for the Ministry on space utilization and planning as required.
  • Assists with the development and implementation of sustainability initiatives and updates databases and planning documents related to sustainability and greenhouse gas emissions.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned, consistent with the job grade for this position.
Qualifications
QUALIFICATIONS:

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:
  • BCIT Diploma in Architectural and Building Engineering Technology or equivalent discipline.

Experience:
  • Two years of general experience plus two years’ experience in space planning and electronic drawing conversions.
  • Working knowledge of Mechanical and Electrical systems including their representation on drawing formats.
  • Demonstrated knowledge of building codes and industry standards.

Software/Computer Application(s) and Expertise:
  • Experience using a variety of software packages with high degree of skill in the most currentversion of AutoCAD, Computer Aided Facility Management system such as Archibus WebCentral, Windows, Microsoft Excel and Word, and relational databases.

Communication/Interpersonal Skills:
  • Superb written and oral communication.
  • Must be a team player with a customer service focus.

Administrative Skills (e.g. prioritizing, minute taking, wpm speed, etc.):
  • Must be able to work independently with minimum supervision and be able to work within tight deadlines. Strong conceptual thinking and problem solving skills.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learningcourses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 8: $54,753 - $59,521 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details

Posting Category Administration
School/Service Area Administrative Services-Campus Planning
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 09/18/2023
Anticipated End Date
Competition Information

Competition Number 23B284
Competition Open Date 07/01/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents