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Senior Project Coordinator

Position Details

Position Information

Position Title Senior Project Coordinator
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s IT Services department is seeking a regular, full-time (1.0 FTE) Senior Project Coordinator. The Digital Transformation team within the Information Technology Services (ITS) Department helps the Institute proactively identify and respond to changes in technology, industry and customer expectations. This includes partnering with our clients to understand and address their challenges and opportunities; designing optimal system and process experiences for, and with, our stakeholders; and providing the support required for our Institute to adapt to change. Our ultimate goal is to improve the teaching and learning outcomes for our 50,000+ students, as well as the experiences of our faculty and staff.

It’s a dynamic time at BCIT as we embark on numerous projects and programs which will enhance the digital experience for students, faculty and staff. We are seeking a full-time Senior Project Coordinator (Sr PC) to lead small to medium-sized technical projects within the IT Infrastructure Programs. The Sr PC will work closely with our clients in HR, Finance, Schools, and Student Services. Assignments may range from Cloud Migration projects within IT Infrastructure department to implementation of Commercial off the Self Software (COTS) and Software as a Service (SaaS) solutions for our clients.
Duties & Responsibilities
DUTIES & RESPONSIBILTIES:

  • Leads small to medium-sized technical projects, typically 6 months to one-year duration. Normally leads multiple projects simultaneously.
  • Coordinates project planning activities with the project team, Program Manager and Sponsor. Documents project approach, key project activities, resources and work estimates as identified in planning sessions.
  • Develops and maintains project schedules to track work, deliverables, and milestones
  • Coordinates the activities of the project team and supporting operations teams, ensuring scheduling considers dependencies and interdependencies
  • Coordinates with or assists vendor project managers on scheduling of activities, meeting coordination and go-live activities
  • Plans and coordinates quality assurance activities with technical and business staff
  • Plans and coordinates go-live and sustainment hand-over activities between all participating teams
  • Maintains project documentation including project charters, project schedules, risk and issue logs, project status reports
  • Facilitates project meetings and workshops. Takes meeting and workshop minutes.
  • Aligns documentation and project processes to established program and project framework(s)
  • Helps to resolve project issues and escalates as needed to Program Managers and Sponsors
  • Supports change management activities
  • Assists in post-implementation reviews
  • Assists onboarding of new project team members
Qualifications
QUALIFICATIONS:

  • Institute of Technology Diploma, or Bachelor’s Degree in Science or Business; and a minimum of six years of current, relevant experience in an IT environment similar to BCIT, including four of the last six years in a similar position; or an equivalent combination of education, training and experience
  • Must have demonstrated advanced and current IT knowledge
  • Must have demonstrated leadership and supervisory skills
  • Proven commitment to providing and maintaining the highest level of customer service
  • Effective oral and written communication skills
  • Proven analytical and problem-solving skills
  • Strong organizational skills and ability to meet changing priorities and multi-task while meeting strict deadlines
  • Must be a team player and work well with cross-departmental teams
  • Proven project management skills
  • Ability to learn quickly and apply new knowledge and techniques
  • Commitment to regular ongoing professional development (including leadership and specific IT skills, professional associations, and current industry trends)
  • High level of professionalism and ethics


DESIRED QUALIFICATIONS:

  • Certified PMI CAPM, PMP, or equivalent certification is an asset
  • Experience working in a medium to large-sized IT department/organization working with multiple teams of technical staff
  • Experience in a post-secondary institution or public sector environment is an asset
  • Demonstrated ability to multi-task and coordinate technical tasks with several teams
  • Demonstrated experience in coordinating Testing and QA activities is highly desirable
  • Excellent collaboration and communication skills
  • Experience working in an Agile environment is desirable
  • Experience supporting project change management activities is desirable.
  • Six Sigma or Lean Six Sigma (Green Belt or higher) is an asset
  • Ellucian Banner or other ERP experience is an asset
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of twenty-five days of vacation (or more, depending on your position)
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more


BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Range: $77,498 - $102,679 per annum.
Additional Salary Information
Salary prorated based on percentage and term of appointment. Salary based on education, experience and placement criteria as outlined in the Collective Agreement.
Position Details

Posting Category Information Systems / Technology
School/Service Area Information Technology Services
Campus Location Burnaby campus
Bargaining Unit BCIT Faculty and Staff Association (FSA)
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 05/01/2023
Anticipated End Date
Competition Information

Competition Number 23FSA253
Competition Open Date 04/01/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/6961

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * Where a successful applicant places within the salary range is dependent on education, experience, and placement criteria as outlined in the Collective Agreement. Are you satisfied with being placed on this range?
    • Yes
    • No
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents