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Manager, Contracts

Position Details

Position Information

Position Title Manager, Contracts
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Corporate Services department is seeking a regular, full-time (1.0 FTE) Manager, Contracts. This position provides leadership and management for the overall contract management function, establishing the standards, governance and requirements for the development and maintenance of the Institute’s contracts. Develops and recommends contract strategies and plans while ensuring appropriate legal, commercial, and technical requirements are met. Manages the development, maintenance and oversight of contract templates, contract records management and databases. Facilitates legal contract services and contract reviews in the preparation, review and editing of documents; Manages the orientation and on-going training for internal customers to ensure governance practices and contract processes are communicated and adhered to.
Duties & Responsibilities
KEY ACCOUNTABILITIES:

  • Participates as a member of the Corporate Services management team and contributes to the development of strategies, plans and policies that drives contract management governance and practices forward.
  • Manages the development, implementation and maintenance of a contract management framework. Implements internal quality assurance and enhancement processes to ensure standards and industry relevance of contract content, process and design.
  • Manages the development and preparation of new contract templates, ensuring the revisions of current contract templates address the changing needs of BCIT while balancing risk. Establishes standards, policies and guidelines, keeping these and related legal documentation up to date and available on the Corporate Services website.
  • Maintains professional associations and industry connections to stay informed about changes to relevant rules, regulations and best practices and to provide specialized advice, interpretations and assessments for compliance of key terms of legal agreements.
  • Creates, analyzes, and reviews an array of contracts for various transactions, including, grants, revenue and expenditure contracts.
  • Participates in the development, preparation and ongoing management of all new and existing agreements and contracts, reviewing the content including the terms of the contract, associated schedules and/or subsequent amendments and criteria for contractual performance ensuring the content adheres to established policies, practices and delegations.
  • Acts as mandatory reviewer to ensure the Institute’s best interests are represented within the terms and acts as point person for participants in the contract, answering questions as needed. Collaborates with various Deans/Directors, faculty and staff to ensure that any contract related issues are properly addressed.
  • Oversees and ensures that all contract terms accurately express the business understanding agreed upon by the parties and ensures that appropriate approvals or authorizations are secured. Addresses and resolves misunderstandings or disputes related to legal contracts.
  • Develops, maintains, updates and reviews the contract management system software to ensure all expenditure and revenue contracts are accurately recorded and reported. Works closely with academic and service support areas to establish and revise systems, process and procedures relating to all contractual commitments.
  • Develops, implements, and manages a centralized contract repository of documents and correspondence ensuring an integration within the Institute’s reporting systems that provides a complete contract report for the internal audit department.
  • Manages and maintains the development of a risk register, tools and systems which measure key performance, track and analyze contract and supplier effectiveness and identify risks. Ensures risk response actions are being developed, executed, updated and completed as planned.
  • Identifies problems, leads and directs resolution of issues on internal operational issues pertaining to all contracts (revenue /expenditure) and related agreements.
  • Conducts best practices research and subsequent analysis in support of new strategic institutional directions as it relates to contract development and related initiatives for the Institute.
  • Drives the development and engagement of the team, as well as the ongoing process optimization and delivery of exceptional customer experience
  • Manages reporting staff, overseeing and participating in selection, coaching, mentoring, development, performance management and all other people-management practices.
Qualifications
QUALIFICATIONS:

  • University degree in business or law/legal. A contract management and/or a risk management certification would be an asset.
  • Minimum five years current and relevant experience with strong knowledge of contract law and intellectual property as well as experience in the public sector.
  • A combination of education and experience may be considered.
  • Experience in commercial contracting from the preliminary/conceptual phase, through structuring, due diligence, negotiating, drafting, closing, and conflict resolution.
  • Demonstrated ability to identify, implement and manage operational improvements in contract administration processes.
  • Strong leadership, change management and problem solving skills with the ability to make decisions. Good organizational skills and high degree of self-motivation and business acumen.
  • Effective and positive management style for people and issues. Must have the ability to lead initiatives.
  • Excellent communication skills, both written and oral. Proven ability to produce quality documents in the field of specialization.
  • Demonstrated ability to use sound judgement, tact and discretion in dealing with a wide variety of sensitive issue that surface in this environment.
  • Ability to work under pressure and meet tight deadlines.
  • Computer competencies in office software and contract databases.
  • Highly organized, proactive, self-motivated team player who takes initiative and is able to work independently and in a team while fostering employee engagement.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of twenty-five days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more


BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Position Details

Posting Category Management
School/Service Area Corporate Services
Campus Location Burnaby campus
Bargaining Unit Management
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 10/03/2023
Anticipated End Date
Competition Information

Competition Number 23M90
Competition Open Date 05/31/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/7151

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * What is your salary range expectation?

    (Open Ended Question)

  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents