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Senior Project Coordinator

Position Details

Position Information

Position Title Senior Project Coordinator
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Campus Planning and Facilities department is seeking a regular, full time (1.0 FTE) Senior Project Coordinator. This position plans, coordinates and monitors the work of external architects, professional engineers, consultants and contractors. The role implements all aspects of approved construction projects. The position ensures timely, cost effective delivery of quality services and satisfaction of the customer group within the guidelines of the Institute Education and Campus Master Plan. This position also plans, conducts and updates comprehensive audits of building conditions, systems and structures at the Burnaby, Aerospace and Marine Campus locations.
Duties & Responsibilities

  • Responsible for the management, coordination, and implementation of multiple construction projects valuing up to 1.5 Million dollars.
  • Establish and analyze customer requirements and develop project plans, scope of work, budget, and schedule.
  • Facilitate, direct, and instruct consultants in the preparation of projects within the established Institute standards and guidelines, municipal codes, WorkSafeBC regulations and other applicable government regulations to ensure that all requirements and financial commitments are met.
  • Collaborate and review with the Campus Planning and Facilities department, the reports, specifications and drawings of current and proposed projects.
  • Acquire, review and award Registered Professional consulting service contracts.
  • Design and prepare tender documents and construction contract drawings and specifications.
  • Arrange for risk assessments and/or hazardous material sampling at project initiation to advise occupants, consultants and contractors of potential risks.
  • Administer the tender process including the preparation, issue, review and award of the construction contract.
  • Oversee project costs, authorize payment for completed work, and prepare change orders to scope, complete and prepare reports and costs analyses.
  • Administer construction contract, maintain project schedule, report and monitor construction progress and continuously update the stakeholders.
  • Maintain strong communications with the customer group, consultants, contractors and other service departments at each stage of the project and ensuring that the completed project meets the customers overall satisfaction.
  • Collaborate construction activities with customer group, utilities, and governmental agencies and ensure the work schedule has minimum disruption to other Institute activities.
  • Recommend a course of action and offer an informed opinion to the customer group, consultants and contractors to solve technical problems for the project.
  • Execute construction closeout including arranging for final clean up, testing and commissioning, final inspection and approvals, and ensuring timely correction of deficiencies.
  • Plan and conduct the comprehensive audit of conditions of buildings, systems and structures. Analyze results and recommend action plans to ensure continued economic operation, including cost estimates and priorities and applies for Municipal Building permits and other related permits as necessary for each project
  • Participate as a team leader to conduct detailed Facility Audits to develop the Capital Submission Plan, including evaluating conditions of buildings, structural integrity and safety and establish priorities for the Capital renewal planning.
  • Participate in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertake related duties as assigned, consistent with the job grade of this position.

The qualifications section was developed using the agreed to job evaluation plan between BCIT and the BCGEU. The qualifications represent the minimum qualifications required in the future and do not reflect the incumbent’s existing qualifications.

  • Diploma of Technology (Architectural, Building, Engineering Technology) or Certificate of Recognition National Council of Interior Designers Qualification plus 2 additional years training in a related Facilities Management certification program or equivalent.

  • Two years’ general construction experience plus four years’ experience in developing and administering projects and plans. Demonstrated knowledge of codes and industry standards. Ability to manage construction projects, including ability to lead a team of professionals, contractors and internal clients.

Software/Computer Application(s) and Expertise:
  • Intermediate to advanced experience using a variety of software packages such as AutoCAD, Archibus, Microsoft Office and related databases.

Communication/Interpersonal Skills:
  • Superb written and oral communications. Must be a team player with a customer service focus.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):
  • Must be able to work to and within tight deadlines and approved project budgets. Strong conceptual thinking and problem solving skills. Excellent organization, coordination, and follow-up skills.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation
  • Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learningcourses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 10; $61,268 - $66,481 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details

Posting Category Administration
School/Service Area Administrative Services-Facilities
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 06/12/2023
Anticipated End Date
Competition Information

Competition Number 23B256
Competition Open Date 05/17/2023
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents